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%Begin Create or Reassign Keyboard Shortcuts in MS Office GA S REGULAR Menu Lifewire Tech for Humans Newsletter! Search Close GO Software & Apps &gt; MS Office <h1> Create or Reassign Keyboard Shortcuts in Microsoft Office</h1> <h2> Make commonly used tasks easier with custom hotkeys</h2> By Cindy Grigg Cindy Grigg Writer Cindy Grigg is a former freelance contributor to Lifewire and a productivity writer who teaches Microsoft Office software to students and pros. lifewire's editorial guidelines Updated on November 3, 2019 Tweet Share Email Science Photo Library / Getty Images Tweet Share Email MS Office Word Excel Powerpoint Outlook If you spend a lot of time in Microsoft Office, you can save time by customizing your own keyboard shortcuts.
Audrey Mueller Member
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%Begin Create or Reassign Keyboard Shortcuts in MS Office GA S REGULAR Menu Lifewire Tech for Humans Newsletter! Search Close GO Software & Apps > MS Office

Create or Reassign Keyboard Shortcuts in Microsoft Office

Make commonly used tasks easier with custom hotkeys

By Cindy Grigg Cindy Grigg Writer Cindy Grigg is a former freelance contributor to Lifewire and a productivity writer who teaches Microsoft Office software to students and pros. lifewire's editorial guidelines Updated on November 3, 2019 Tweet Share Email Science Photo Library / Getty Images Tweet Share Email MS Office Word Excel Powerpoint Outlook If you spend a lot of time in Microsoft Office, you can save time by customizing your own keyboard shortcuts.
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Nathan Chen 3 minutes ago
Keyboard shortcuts are just one way to streamline how you work in Microsoft Office, but they can mak...
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Ethan Thomas 3 minutes ago
Open the Customize Ribbon option from the left. Choose the Customize... button on the bottom of th...
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Keyboard shortcuts are just one way to streamline how you work in Microsoft Office, but they can make a big difference, especially for tasks you use often.&nbsp; Shortcut assignments might vary depending on the operating system you're on and the version of Microsoft Office you have installed. <h2> How to Customize Keyboard Shortcuts </h2> Before looking at how to actually change a keyboard shortcut, let&#39;s open the appropriate window: Open a Microsoft Office program, such as Word. Navigate to File &gt; Options to open that program&#39;s options window, such as Word Options in MS Word.
Alexander Wang Member
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Keyboard shortcuts are just one way to streamline how you work in Microsoft Office, but they can make a big difference, especially for tasks you use often.  Shortcut assignments might vary depending on the operating system you're on and the version of Microsoft Office you have installed.

How to Customize Keyboard Shortcuts

Before looking at how to actually change a keyboard shortcut, let's open the appropriate window: Open a Microsoft Office program, such as Word. Navigate to File > Options to open that program's options window, such as Word Options in MS Word.
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James Smith 5 minutes ago
Open the Customize Ribbon option from the left. Choose the Customize... button on the bottom of th...
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James Smith 3 minutes ago
Choose an option from the Categories: section and then pick an action for the hotkey in the Commands...
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Open the Customize Ribbon option from the left. Choose the Customize... button on the bottom of that screen, next to Keyboard shortcuts:. <h2> Creating &#39 Hotkeys&#39 </h2> The&nbsp;Customize Keyboard&nbsp;window is how you can control the hotkeys used in Microsoft Word (or whatever other MS Office program you've opened).
James Smith Moderator
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Open the Customize Ribbon option from the left. Choose the Customize... button on the bottom of that screen, next to Keyboard shortcuts:.

Creating ' Hotkeys'

The Customize Keyboard window is how you can control the hotkeys used in Microsoft Word (or whatever other MS Office program you've opened).
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Ella Rodriguez 4 minutes ago
Choose an option from the Categories: section and then pick an action for the hotkey in the Commands...
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Ethan Thomas 12 minutes ago
Here's how: Choose File Tab from the Categories: section. Select FileOpen from the right pan...
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Choose an option from the Categories: section and then pick an action for the hotkey in the Commands: area. For example, maybe you want to change the shortcut key used to open a new document in Microsoft Word.
Lucas Martinez Moderator
access_time 16 minutes ago
Choose an option from the Categories: section and then pick an action for the hotkey in the Commands: area. For example, maybe you want to change the shortcut key used to open a new document in Microsoft Word.
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Scarlett Brown 13 minutes ago
Here's how: Choose File Tab from the Categories: section. Select FileOpen from the right pan...
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Here&#39;s how: Choose File Tab from the Categories: section. Select FileOpen from the right pane, in the Commands: section.
Zoe Mueller Member
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Here's how: Choose File Tab from the Categories: section. Select FileOpen from the right pane, in the Commands: section.
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Alexander Wang 10 minutes ago
One of the default shortcut keys (Ctrl+F12) is shown here in the Current key: box, but next to i...
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One of the default shortcut keys (Ctrl&#43;F12) is shown here in the Current key: box, but next to it, in the Press new shortcut key: text box, is where you can define a new hotkey for this particular command. Select that text box and then enter the shortcut you want to use. Instead of typing letters like Ctrl, just strike that key on your keyboard.
Oliver Taylor Member
access_time 30 minutes ago
One of the default shortcut keys (Ctrl+F12) is shown here in the Current key: box, but next to it, in the Press new shortcut key: text box, is where you can define a new hotkey for this particular command. Select that text box and then enter the shortcut you want to use. Instead of typing letters like Ctrl, just strike that key on your keyboard.
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Ella Rodriguez 27 minutes ago
In other words, hit the shortcut keys as if you were actually using them, and the program will auto-...
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Julia Zhang 22 minutes ago
If it says [unassigned], then you're good to move on to the next step. Otherwise, the shortcut k...
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In other words, hit the shortcut keys as if you were actually using them, and the program will auto-detect them and enter the appropriate text. For example, hit the Ctrl&#43;Alt&#43;Shift&#43;O keys if you want to use that new shortcut to open documents in Word. You&#39;ll see a Currently assigned to: sentence show up under the Current keys: area after hitting the keys.
Andrew Wilson Member
access_time 7 minutes ago
In other words, hit the shortcut keys as if you were actually using them, and the program will auto-detect them and enter the appropriate text. For example, hit the Ctrl+Alt+Shift+O keys if you want to use that new shortcut to open documents in Word. You'll see a Currently assigned to: sentence show up under the Current keys: area after hitting the keys.
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Nathan Chen 5 minutes ago
If it says [unassigned], then you're good to move on to the next step. Otherwise, the shortcut k...
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Isabella Johnson 7 minutes ago
Choose Assign to make the new keyboard shortcut apply to the command you selected. You can now clo...
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If it says [unassigned], then you&#39;re good to move on to the next step. Otherwise, the shortcut key you entered is already assigned to a different command, which means that if you assign that same hotkey to this new command, the original command will no longer work with this shortcut.
Charlotte Lee Member
access_time 16 minutes ago
If it says [unassigned], then you're good to move on to the next step. Otherwise, the shortcut key you entered is already assigned to a different command, which means that if you assign that same hotkey to this new command, the original command will no longer work with this shortcut.
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Thomas Anderson 6 minutes ago
Choose Assign to make the new keyboard shortcut apply to the command you selected. You can now clo...
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Choose Assign to make the new keyboard shortcut apply to the command you selected. You can now close any open windows relating to the settings and options. <h2> Additional Tips </h2> You can remove custom and built-in keyboard shortcuts by returning to Step 4 in the first set of instructions above.
Jack Thompson Member
access_time 18 minutes ago
Choose Assign to make the new keyboard shortcut apply to the command you selected. You can now close any open windows relating to the settings and options.

Additional Tips

You can remove custom and built-in keyboard shortcuts by returning to Step 4 in the first set of instructions above.
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Sophia Chen 11 minutes ago
In that Customize Keyboard window, just select a hotkey from the Current keys: box, and use the R...
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Hannah Kim 16 minutes ago
Reserve this method of reassigning or creating keyboard shortcuts for tasks that you use often.The q...
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In that Customize Keyboard window, just select a hotkey from the Current keys: box, and use the Remove button to delete it.Setting too many custom keyboard shortcuts can get confusing. Create them sparingly for those functions that do not already have a shortcut assigned to them.
Julia Zhang Member
access_time 50 minutes ago
In that Customize Keyboard window, just select a hotkey from the Current keys: box, and use the Remove button to delete it.Setting too many custom keyboard shortcuts can get confusing. Create them sparingly for those functions that do not already have a shortcut assigned to them.
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Elijah Patel 40 minutes ago
Reserve this method of reassigning or creating keyboard shortcuts for tasks that you use often.The q...
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How to Remap a Keyboard in Windows 10 Was this page helpful? Thanks for letting us know! Get the Lat...
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Reserve this method of reassigning or creating keyboard shortcuts for tasks that you use often.The quickest way to restore all the original shortcut keys is to return to the Customize Keyboard screen mentioned above. Use the Reset All... button to reset all the hotkeys to their default, original settings.To view the program&#39;s default keyboard shortcuts in one simple place, select Help in the upper-right corner, and then select it again if you&#39;re using the Ribbon menu. Search for Shortcuts and find the program you&#39;re interested in, like Word, to see Microsoft&#39;s list of keyboard shortcuts.
Joseph Kim Member
access_time 44 minutes ago
Reserve this method of reassigning or creating keyboard shortcuts for tasks that you use often.The quickest way to restore all the original shortcut keys is to return to the Customize Keyboard screen mentioned above. Use the Reset All... button to reset all the hotkeys to their default, original settings.To view the program's default keyboard shortcuts in one simple place, select Help in the upper-right corner, and then select it again if you're using the Ribbon menu. Search for Shortcuts and find the program you're interested in, like Word, to see Microsoft's list of keyboard shortcuts.
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Create or Reassign Keyboard Shortcuts in MS Office GA S REGULAR Menu Lifewire Tech for Humans Newsle...
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