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% Compressing Pictures in Microsoft Office GA S REGULAR Menu Lifewire Tech for Humans Newsletter! Search Close GO Software & Apps &gt; MS Office <h1> Compressing Pictures in Microsoft Office</h1> <h2> Reduce file size on documents for better storing and sharing</h2> By Cindy Grigg Cindy Grigg Writer Cindy Grigg is a former freelance contributor to Lifewire and a productivity writer who teaches Microsoft Office software to students and pros.
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% Compressing Pictures in Microsoft Office GA S REGULAR Menu Lifewire Tech for Humans Newsletter! Search Close GO Software & Apps > MS Office

Compressing Pictures in Microsoft Office

Reduce file size on documents for better storing and sharing

By Cindy Grigg Cindy Grigg Writer Cindy Grigg is a former freelance contributor to Lifewire and a productivity writer who teaches Microsoft Office software to students and pros.
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Kevin Wang 3 minutes ago
lifewire's editorial guidelines Updated on March 12, 2020 Tweet Share Email Microsoft Tweet Share Em...
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Joseph Kim 5 minutes ago
In many Microsoft Office programs, you can reduce one document's size or an entire file's images all...
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lifewire's editorial guidelines Updated on March 12, 2020 Tweet Share Email Microsoft Tweet Share Email MS Office Word Excel Powerpoint Outlook Take advantage of the Compress Pictures function, to make overall file size more manageable. Here's how.
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lifewire's editorial guidelines Updated on March 12, 2020 Tweet Share Email Microsoft Tweet Share Email MS Office Word Excel Powerpoint Outlook Take advantage of the Compress Pictures function, to make overall file size more manageable. Here's how.
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In many Microsoft Office programs, you can reduce one document's size or an entire file's images all at once. It is important to understand the fundamental tradeoff between image size and quality.
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In many Microsoft Office programs, you can reduce one document's size or an entire file's images all at once. It is important to understand the fundamental tradeoff between image size and quality.
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William Brown 9 minutes ago
The more you compress an image, the smaller your Microsoft Office file will be, but also, the lower ...
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Charlotte Lee 4 minutes ago
For printing, select 220 ppi (note that the dialog box will also guide you in this, by labeling thi...
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The more you compress an image, the smaller your Microsoft Office file will be, but also, the lower that image quality will be.&nbsp; <h2> Determine Your Document&#39 s Purpose </h2> How you approach file reduction depends on what you are using your document for. Microsoft provides recommendations for pixels per inch (ppi) settings. When following the steps below, select your image resolution as follows.
Aria Nguyen Member
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The more you compress an image, the smaller your Microsoft Office file will be, but also, the lower that image quality will be. 

Determine Your Document' s Purpose

How you approach file reduction depends on what you are using your document for. Microsoft provides recommendations for pixels per inch (ppi) settings. When following the steps below, select your image resolution as follows.
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For printing, select 220 ppi (note that the dialog box will also guide you in this, by labeling this ppi level &#34;Best for printing&#34;). For viewing on screen, select 150 ppi (&#34;Best for viewing on screen&#34;). For sending electronically in an email, select 96 ppi (&#34;Best for sending in an email&#34;).
Madison Singh Member
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For printing, select 220 ppi (note that the dialog box will also guide you in this, by labeling this ppi level "Best for printing"). For viewing on screen, select 150 ppi ("Best for viewing on screen"). For sending electronically in an email, select 96 ppi ("Best for sending in an email").
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Elijah Patel 17 minutes ago

Compress a Single Image in Microsoft Office

To make basic changes to your image sizes, yo...
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Amelia Singh 21 minutes ago
In general, we suggest having the two top boxes check marked, then opt for the right type of image d...
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<h2> Compress a Single Image in Microsoft Office </h2> To make basic changes to your image sizes, you don&#39;t even need to leave the program interface. Here&#39;s how: Click on an image you have added to your document. If you need to get one, select Insert &gt; Picture or Clip Art.Select Format &gt; Compress Pictures (this is the small button in the Adjust group).Select the option for applying this to a single image.As mentioned, choose the right options for you in the resolution dialog box.
Luna Park Member
access_time 12 minutes ago

Compress a Single Image in Microsoft Office

To make basic changes to your image sizes, you don't even need to leave the program interface. Here's how: Click on an image you have added to your document. If you need to get one, select Insert > Picture or Clip Art.Select Format > Compress Pictures (this is the small button in the Adjust group).Select the option for applying this to a single image.As mentioned, choose the right options for you in the resolution dialog box.
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Ryan Garcia 1 minutes ago
In general, we suggest having the two top boxes check marked, then opt for the right type of image d...
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In general, we suggest having the two top boxes check marked, then opt for the right type of image depending on how you will use the document. If you are not emailing it, posting to the web, or anything else specialized, just choose Use Document Resolution. <h2> Compress All Pictures in a Microsoft Office Document </h2> Follow the same steps as above to change all images in your file at once, with one difference.
Ella Rodriguez Member
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In general, we suggest having the two top boxes check marked, then opt for the right type of image depending on how you will use the document. If you are not emailing it, posting to the web, or anything else specialized, just choose Use Document Resolution.

Compress All Pictures in a Microsoft Office Document

Follow the same steps as above to change all images in your file at once, with one difference.
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Scarlett Brown 6 minutes ago
For step three above, you can instead opt for applying the compression to all images in the document...
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Liam Wilson 2 minutes ago
As a result, users should plan on much larger file size. This comes down to turning off file compres...
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For step three above, you can instead opt for applying the compression to all images in the document. <h2> How to Restore Compressed Files to Original Quality </h2> One of the great things about file compression within Microsoft Office is, you should be able to restore any compressed file to their original clarity and quality.
Isabella Johnson Member
access_time 32 minutes ago
For step three above, you can instead opt for applying the compression to all images in the document.

How to Restore Compressed Files to Original Quality

One of the great things about file compression within Microsoft Office is, you should be able to restore any compressed file to their original clarity and quality.
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Mia Anderson 7 minutes ago
As a result, users should plan on much larger file size. This comes down to turning off file compres...
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Luna Park 26 minutes ago
However, turning off compression can cause very large file sizes without an upper limit on the size ...
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As a result, users should plan on much larger file size. This comes down to turning off file compression. To keep the maximum picture quality, you can turn off compression for all pictures in a file.
Grace Liu Member
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As a result, users should plan on much larger file size. This comes down to turning off file compression. To keep the maximum picture quality, you can turn off compression for all pictures in a file.
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Alexander Wang 25 minutes ago
However, turning off compression can cause very large file sizes without an upper limit on the size ...
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Liam Wilson 25 minutes ago
To use the Reduce File Size option, save your document in the newer .docx file format." You may ...
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However, turning off compression can cause very large file sizes without an upper limit on the size of the file. Select File or Office button.Select Help or Options, depending on your version.Under Advanced, scroll to Image Size and Quality.Select Do not compress images. <h2> Additional Considerations </h2> Note that Microsoft advises: &#34;If your document is saved in the older .doc file format, the Reduce File Size option will not be available on the File menu.
Liam Wilson Member
access_time 30 minutes ago
However, turning off compression can cause very large file sizes without an upper limit on the size of the file. Select File or Office button.Select Help or Options, depending on your version.Under Advanced, scroll to Image Size and Quality.Select Do not compress images.

Additional Considerations

Note that Microsoft advises: "If your document is saved in the older .doc file format, the Reduce File Size option will not be available on the File menu.
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To use the Reduce File Size option, save your document in the newer .docx file format.&#34; You may also be interested in these image-focused&nbsp;resources since pictures make such an impact in Word, PowerPoint, Publisher, OneNote, and even Excel documents. Was this page helpful? Thanks for letting us know!
Isaac Schmidt Member
access_time 22 minutes ago
To use the Reduce File Size option, save your document in the newer .docx file format." You may also be interested in these image-focused resources since pictures make such an impact in Word, PowerPoint, Publisher, OneNote, and even Excel documents. Was this page helpful? Thanks for letting us know!
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Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Reduce PowerPoint File Size The 8 Best Microsoft Office Alternatives of 2022 How to Resize Multiple Files with Photoshop Elements SVG Files: What They Are and How to Open & Convert Them 10 Best Free Photo Resizers How to Change a Google Docs Background to a Picture 10 Best PDF Splitter Tools &amp; Methods How to Edit, Reposition, and Compress Images in Microsoft Word How to Insert an Inline Image in an Outlook Message How to Make High-Resolution Images 9 Best Sites for Public Domain Images How to Make a File Smaller on a Mac 7Z File (What It Is and How to Open One) How to Change Image Color in Microsoft Office How to Rotate an Image in Google Docs Simple Way to Crop or Resize Images in Microsoft Office Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies
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Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Reduce PowerPoint File Size The 8 Best Microsoft Office Alternatives of 2022 How to Resize Multiple Files with Photoshop Elements SVG Files: What They Are and How to Open & Convert Them 10 Best Free Photo Resizers How to Change a Google Docs Background to a Picture 10 Best PDF Splitter Tools & Methods How to Edit, Reposition, and Compress Images in Microsoft Word How to Insert an Inline Image in an Outlook Message How to Make High-Resolution Images 9 Best Sites for Public Domain Images How to Make a File Smaller on a Mac 7Z File (What It Is and How to Open One) How to Change Image Color in Microsoft Office How to Rotate an Image in Google Docs Simple Way to Crop or Resize Images in Microsoft Office Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies
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